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Research for FSU Journals: Making Edits in Word

This LibGuide was developed to assist our journal students in their research and resource location

Squeaky Clean Documents

Before sending a document off to the publisher you may want to create a "clean" copy. The easiest way to remove metadata (such as comments, revisions, versions, and annotations) is to go to the "Prepare" Menu and "Inspect Document." You can choose what Word will look for and choose what you'd like it to delete. Always make a backup of your document before running this: it is NOT reversible!

Identifying Yourself

After a couple rounds of editing there are a number of names and comments attached to a document. To better identify who has made changes, you can customize how your name appears in your comments box.

Go to the "Word Options" box and on the "Popular" tab you'll see an option for "Personalize your copy of Microsoft Office." You can put whatever you'd like in those boxes, but remember this will become part of the metadata of the document that you may want to scrub before you publish.

Making Footnotes

Microsoft Word will insert footnotes for you very easily: just go to the "References" tab on your toolbar and select "Insert Footnote." Make sure you have your cursor at the end of the sentence that you want to cite.

Word will automatically place a footnote number where your cursor was and place a blank spot for you to type your citation "below the line" at the bottom of the page. Inserting further footnotes will automatically add more space to the bottom of your page to enter footnotes.

Keeping Track of your Footnotes

When you are in the midst of writing your paper, you may find yourself wanting to cut or move sections from your paper. Microsoft Word will keep track of your footnote locations; you can copy and paste text and the footnotes will follow. HOWEVER, academic legal writing requires the use of supra. You need to cross-reference your citations as you work with supra so that Word knows what to do as you edit.

Word has an easy way to solve this, using the "cross-reference" function. 

**NOTE** You MUST select the cross-referenced text in your footnote and hit "F9" on your keyboard to update the data. 

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